Privacy Policy - Eat Out the Box

Terms and Conditions:

“Eat Out The Box” is committed to protecting your privacy and personal information. Personal information already held by us like your name, telephone number, address, email address, you may object to receiving promotional information either when you first sign-in to our site for services or goods to be ordered and delivered or afterwards, if we send you promotional information additionally. You have the right to object using a legally recognised public register which is used for such purpose, or by formal notice to us using the prescribed procedure or in any other manner prescribed by law.

We recognise our obligation to protect the confidentiality of your personal and financial information. We have developed this policy to govern the processing of your information. This document sets out our intended use of your personal and financial information. We require you to consent to this policy in order to render any services to you.

Eat Out The Box referred to herein as either “we”, “us” or “our” is a registered CC – Company registration no: 2008/183600/23 and and includes the affiliated companies, “The Eatery Wood Fired Grill”, “DoughBoys Pizza Base Company” or any future affiliated companies and “Dark Kitchen” concepts, as the context requires. This also includes out our assignees and successors in title. Our Head Office and principal place of business is at 70 Constantia Road, Wynberg. You can contact us via our Information Compliance Officer via email marius@eatoutthebox.co.za

How we collect your information:

You recognise that in order to make use of our products and services you will have to provide us with certain information pertaining to you, failing which we may not be able to render such products or services to you. However, the choice of providing us with information remains yours at all times. We may collect information about you as follows: From you, including when you apply for our services, submit forms, requests or transactions, use our web sites or otherwise make use of our services.

Why we need your information:

We collect and will process your information for the following purposes:

To take such actions as may be required to enable and improve your use of our services and to exercise our rights and comply with our obligations in respect thereof, including by processing and recording your product and service requests and transactions, managing your accounts and policies, delivering our products and services to you, communicating with you regarding your use of our products and services and collecting payments you may owe us;
To ensure that the information we receive and hold about you is accurate, complete and up to date;
To prevent, investigate and prosecute fraud, money laundering, terrorism, abuse of our services and other unlawful activities;
To comply with legal and regulatory requirements, for audit purposes and legal proceedings;
To conduct market research and business analysis, understand your preferences, learn more about the products and services that you are interested in and improve the products and services we offer to you;
To inform and provide you with the opportunity to make use of products, services and benefits that we offer and that we believe may be of interest to you to the extent that we are lawfully permitted to do so.
For such other purposes as you may consent to or as may otherwise be lawfully permitted, including for the purposes of protecting our and/or your legitimate interests and/or that of our suppliers and other customers.

Please note that we will not contact you telephonically for unsolicited marketing purposes or send unsolicited marketing communications to you by mail, facsimile, SMS or electronic mail if you have objected to receiving such communications by way of a public register recognised for such purposes by law or by notifying us of your objection in the prescribed manner. We will provide you with reasonable opportunities to object to receiving marketing communications in the manner prescribed by law, including upon your application to subscribe to our services and on each occasion when we send you such communications.

What information we hold:

We may record and hold the following types of information about you:

Information we use to process your application for orders for goods or services we render.

Details of your preferences regarding our products and services, and other demographic and lifestyle information.

All information of the type as contained in the forms or orders you may submit to us as well as any other details about you that you may provide to us subsequently, including your name, contact details, address, age, identity number, assets, liabilities, income and payment records.

Details of the accounts you and the members of your family hold and transactions you and the members of your family have previously concluded with or through us; and

Details of when you contact us and when we contact you, including the IP addresses, electronic mail addresses and telephone numbers you contact us from and the content of the communications between us, which we may record. We may hold your information collected hereunder for as long as you are registered to use our services and for at least five years thereafter or such longer period as may be required or permitted by law.

Sharing of your information:

Keeping your information secure is one of our most important responsibilities. We cannot disclose your information unless legally permitted thereto. Save as set out below, we will not transfer your information to a third party without your consent unless legally obliged thereto. In particular, we do not sell lists or databases with our clients’ information and will not provide any of your information to entities outside our group so as to permit them to market their goods or services to you. You agree that we may transfer your information to the following people and organizations in pursuit of the data processing purposes set out in this policy:

To the divisions and entities in Eat Out The Box group including to the directors, employees, contractors, agents, auditors, legal and other professional advisors of the divisions and entities within the Eat Out The Box group.
To banks, credit bureaus and fraud prevention agencies, who may link your information with those of your family members and business associates, provided that we will notify you in advance before we provide adverse information about you to a credit bureau and, upon request, provide you with a copy of such information as required by law.
To your bank and to the other issuers of payment cards issued to you at your request, and to any other person that supplies, supports or underwrites a service or product we provide to you insofar as it pertains to your subscription to and use of such service or product.
To governmental, judicial, regulatory and law enforcement bodies and agencies, including any credit regulator.
To persons employed by us to provide services on our behalf that adhere to principles similar to ours regarding the treatment of your information, including delivery, debt collection, data hosting, processing and management services.
To any person to whom we cede, delegate, transfer or assign any of our rights or obligations pertaining to the products or services provided to you or contracts concluded with you.
To any person that acts as your legal guardian, executor of your estate, curator or in a similar capacity.
To any person that guarantees or stands surety for the performance of your obligations to us insofar as it pertains to such guarantee or suretyship.
To such other persons as may be permitted by applicable law or that you may consent to, including persons and entities who may request such information to evaluate your creditworthiness.

Please note that our sharing of your information may also involve the transfer thereof to third parties outside RSA. In the event of such transfer, we will require that such third party also subscribes to protecting your information on terms similar to the terms of this policy.

Security:

We will strive at all times to ensure that your records will always be protected against unauthorised or accidental access, processing or loss. We maintain this commitment to data security by implementing appropriate reasonable technical and organizational measures to safeguard and secure your information, including by using appropriate access control mechanisms. If we use a third party to host, manage or process your data on our behalf we will require that such third party also commit to implementing appropriate reasonable technical and organizational measures to safeguard and secure your information. If we are not prevented by a law enforcement or regulatory agency, we will notify you as soon as practicably possible in writing and at your registered postal or email address if we believe that unauthorised access to your information may have occurred, providing you with such information as you may reasonably require to implement protective measures.

Cookies:

When you visit any of our websites we may collect certain information about your usage preferences and history. Such information will be stored in a cookie on your computer’s hard drive by your web browser. Cookies are intended to assist and improve your use of our web sites. Most browsers accept cookies automatically, but usually you can alter the settings of your browser to prevent automatic acceptance. If you choose not to receive cookies, you may not be able to use all the features of our websites. Every time you connect to our web sites we store web server logs which show your IP address (the unique number which your machine uses when it is connected to the Internet); what you looked at; whether the page request was successful or not, and which browser you used to view the pages. The use of this data is strictly for statistical and personalisation purposes only. This helps us understand which areas of the site are of particular interest and also which pages are not being requested. It also tells us how many hits and page requests we get.